An Organsied Calendar / Diary – What to put in your new Diary

by Katrina - The Organised Housewife

The new year is about to start, a great way to be organised is to start using a diary or calendar.  Something you can visually look at to view what you have planned for the week, have a glace to see who’s birthday’s are coming up so you can prepare presents, cards and postage if need be. 

The past few years I have used Outlook on my computer to stay ontop of all my appointments. 

My girls received calendars each for Christmas, so together we are all going to sit down and put birthdays (plus other appointments for me) in our new diaries and calendars.

A difficult task is to work out what to put in your diary.  I’ve put together a list below to help you, I’m sure I have forgotten something, if so, please let me know and I will add it onto the list.

Idea’s of things to put in your diary or calendar


  • Birthday’s – I place a star next to birthday’s so I don’t miss them.
  • Birthday parties
  • Anniversary’s
  • Holiday’s
  • Family events
  • Friends/family visiting
  • Public Holidays


  • After school activities (sporting, music etc)
  • After school care
  • Immunisation dates


  • Business trips
  • Social engagements


  • School Term Dates
  • Pupil Free Days
  • School Events
  • Dates you are volunteering

Around the Home:

  • Annual Pest Control
  • Car servicing
  • Change smoke alarm batteries
  • Dentist Checkups, every six months
  • Hairdresser, schedule regular appointments every 2-3 months
  • Meal Planning
  • Last dates for overseas Christmas post
  • Pet Immunisations

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felica omar December 29, 2010 - 2:51 PM

I can't wait until mine arrives so I can begin filling it! What a great way to start the New Year!! Thank you so much Flo

always, Felica

Katrina December 29, 2010 - 9:23 PM

Your going to love it!!

Kerrie December 29, 2010 - 7:43 PM

Brithdays, anniversaries and holidays. You only need 's when something is owned- Kate's banana, Mary's phone, Jane's toothbrush.

Great post 🙂

Caroline December 29, 2010 - 7:52 PM

Smoke alarm battery changes, immunisations, last dates for overseas Christmas post.

Katrina December 29, 2010 - 9:23 PM

Thankyou of course immunisations…didn't think of that one. I have added them onto the list 🙂

Lisa C December 30, 2010 - 1:09 AM

Animal vaccinations….

Katrina December 30, 2010 - 3:09 AM

good thinking!!

Shelley December 30, 2010 - 6:10 PM

HI, I am using outlook for work on my computer. This stores my husbands app's on it too so I know when he is in am eting etc. However I also have an iphone which connects to the iphone. This doesnt "invite" my hubby though to anything I input into it and then i just bought a diary as i too am a visual person… however last time i forgot where i had put anything (outlook, iphone, diary etc) and started missing appointments etc.. Any ideas on how I can organise maybe ONE diary ?? Or somehow organise all of themt o work ???

Lucretia Smith September 4, 2012 - 3:29 PM

Use Outlook as the main calendar, send e-mail invitations to the email address you use on your iPhone which will send a little icon you click on the phone to save to its calendar. If you use the phone to put in appts when you’re out email yourself a note with the details so you will see it in Outlook and remember to put it in. To use a paper diary with these two, you need to make a certain time every few days to sit down & synchronize your Outlook, iPhone & diary so they all have the same info. HTH.

Jill December 31, 2010 - 12:03 AM

This is jut what i need this year I really wan to get organised, I want to learn how to use a diary properly sounds silly.

Just one question where do you right where bills are due?

Actualy two questions do you keep a calender as well.

Harriet Archer December 28, 2011 - 8:17 PM

I pay almost all of our bills electronically, so I just put them onto the online banking the day I receive them, with them set up to automatically pay on the day they’re due. Most bills I pay a bit fortnightly – so no more honkin’ great electricity bill at the same time as the phone bill and the gas bill any more.

Katrina December 28, 2011 - 9:59 PM

Love it!

katherine April 2, 2011 - 6:48 AM

i also keep track of bills i have paid
i dont always write the due date because i direct debit an amount each pay day so the bill doesnt look so overwhleming when i recieve it in the mail
but my diary keeps track of exactly how much im paying each time,a nd reciept numbers

and especially then if i do some online shopping too, i can keep track of how long it is taking to arrive if its delayed

i also normally write these in red or put brackets around them (and any payments deducted on certain days- like insurances etc)
that way it stands out from leisure

i would be lost without my diary!

Aims1979 December 28, 2011 - 2:41 PM

ive just done 2012 calander and put all the listed things ive also got a pop up alert on my iphone that ive put a buy cards section in. Each month on the first weekday i get an alert to tell me to go buy cards for sarah, kate and joe and each month it lists the relevant people this way i dont forget to buy cards and i have enough time to write them in and send them off.

Katrina December 28, 2011 - 9:20 PM

Wow that is an awesome system!

Lucretia Smith September 4, 2012 - 3:31 PM

Would love to know what app to use to get the birthday month buy cards for pop up on iPhone!

Kristie Harte December 28, 2011 - 3:33 PM

ahh a few things i hadn’t thought of to put on my calendar. Normally i grab my last calendar and my new one and copy the major dates from old to new (birthdays, anniversaries etc) and then I have my weekly routine printed out and stuck on the wall next to it, that way there is no excuses for a hubby not knowing when things are on, as it is on the wall where he can see it….but it does require him remembering to look.

Katrina December 28, 2011 - 9:21 PM

Great ideas Kristie!

Trish December 28, 2011 - 3:37 PM

All good now – great ideas here Katrina !

Katrina December 28, 2011 - 9:20 PM

Thankyou Trish for letting me know about the error 🙂

Mom22kids December 28, 2011 - 4:39 PM

For the past few years I’ve been using a Polestar calendar which has a 1 week at a time. Not only do I faithfully keep it on the kitchen counter and keep it up to date, I also colour for each member of the family. I also use the same colours in my iPad which is synced to my iCloud.

Katrina December 28, 2011 - 9:57 PM

I need to start learning more about iCloud. But I love the idea of using different colours for each family member, makes it visually easier.

Harriet Archer December 28, 2011 - 8:14 PM

Every year for the last 4-5 years, I’ve used one of those Ultimate Family Organiser calendars and a diary to keep us all organised. This year, we both started to use Google calendar to keep track of appointments (it updates the calendars on both our mobile phones which is awesome – we can both put in appointments etc. and I can update what I need in a scale that I can read easily!) For the last couple of months, I’ve been using a week to a page planner instead of the diary, and I am debating internally whether to go without a diary this year… (particularly as the last time the pages were turned over was um mm November.)

Once a week, I sit down with the school newsletter and write on the calendar/weekly planner what’s coming up and add anything I need to do anything about to the Google calendar, I do meal planning on the weekly planner. The bloke works shift work, so his roster is written on the calendar (and on the planner each week – which helps with meal planning… I know when I need to make meals with leftovers and so on), plus child care arrangements (particularly in the school holidays when the kids are shunted around a bit – they had no idea where they’re off to for the next two days!) and the kids sport and music lessons also go on the calendar.

Music lessons
School Stuff
Child care

Katrina December 28, 2011 - 9:59 PM

I think you should try without a Diary Harriet, you appear to be very well organised, Google calendar must be working really well for you. I use Microsoft Outlook and sync it to my iPad

Elisabeth Zhang September 3, 2012 - 4:44 PM

All our birthdays and anniversarys are on a calendar in the toilet. This calendar has no weekdays so is used year after year, we just add the new babies or cross out and put a small cross next to relatives that have passed away. In Australia most calendars you buy will have a day that is for changing the smoke alarm batteries, even the tv will have adds leading up to that day to remind people to change, it’s like a national thing. I always find that the diary never gets used so I buy a large wall calendar and hang it in the kitchen. This works for our family. Love you ideas. With your 20 day challenge can you put them up about two hours earlier? Down in Australia we seem to be mid morning before it arrived today. Perhaps I just didn’t find it straight away, will check better tomorrow. Am looking forward to continuing the challenge. Thanks.


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