Storing and Organising your digital photos

This is a guest post by Olivia from Star Concepts

Since Digital Photography took over the world, the amount of photos we take these days is massive.  But, what do you do with your photos and how do you store and organise them?

Storing Photos

There are many ways to store & organise your photos, and many of us probably still have heaps sitting on a USB card in our cameras or, more and more often we are using our phones to capture moments, so you probably have a few hundred sitting on your phone to!  I guess the question I pose to you is…. what happens if you lose your camera or something happens to your phone?  All those memories are gone in an instant, and we all know that technology isn’t  100% safe so how often are you backing up your photos from these devices?

I have always made it a routine that at the end of the month or after a major event, I will copy all my photos from both my memory card in my camera and from my iPhone to my main desktop.  Since having my daughter in 2007, I began a folder for each year, and in that folder I have sub folders for each month.  I now find it really easy to go back and find pictures from exactly when I want them.  I also create a folder each year called “Calendar Worthy!”  Some would say I have a passion for photo gifts (LOL), and every year for the past 4 years I have created a calendar for my family at Christmas featuring the year in photos. Having this folder makes it a lot easier and quicker to go to find the photo’s I deem as “calendar worthy!”  So this is a great way to organise your photos on your desktop or laptop.

Backing Up Photos

Now, the important part “BACKING UP!!”  Does your computer have auto backup set on a regular basis?  Does it back up to an external hard drive in case your main one crashes and you lose everything?  Do you also back up to CD’s or DVD’s?  Did you know that when it comes to Iphone’s, even though you link into your iTunes and it sync’s everything, the one thing it doesn’t do is transfer your photos from your phone to your computer, and hence they aren’t being backed up?

Having started my own business in helping people create amazing artworks and gifts with photo’s makes me very passionate about how important it is to ensure you don’t lose your precious memories.  When asked to write this Blog post I researched and found out some very interesting information about storing photos and here are some keys things I want to share with you;

  • Don’t just backup your photos on your hard drive, this can crash and you can lose it all.
  • Backing up to an external hard drive is a safer option, however it still can crash.
  • Burning photos to CD’s or DVD’s is another option but I was very surprised to know that these have a life span of 10- 15 years only on good quality brands. Cheaper brands my not even last 10 years!  I was extremely shocked to learn this fact.
  • Storing on USB sticks again they have a limited number of times they can be used, if they break or get damaged the information on them can be lost.
  • Storing on places like Flickr, Instagram, Pinterest, Dropbox and even Facebook is definitely not ideal either.  These sites and many others allowing you to share photo’s and store them is totally out of your control and can be lost very easily.
  • Cloud Computing is the very latest and some of you may have heard of the iCloud with Apple, which holds all your information in a “cloud” floating out there somewhere!!!  This is probably the best option at the moment and using a reputable company like Amazon, they have the S3 Storage Service, however it does cost you.

So with all these points I have shared with you and when researching this important topic, until they can make technology safe and we are 100% sure we can’t lose our photos or data, good old fashioned printing them is the safest way to preserve our memories.

Here is a quote I came across in the New York times, “Making lots of backups is good advice, and on different formats, different places; consider paper as an archival medium. Some paper we have has lasted thousands of years. If Moses had gotten the Ten Commandments on a floppy disk, it would never have made it to today.”

Take time to enjoy your photo’s and reminisce, keep them safe so that generations to come will be able to look on and enjoy them to.

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Allison Aumann June 28, 2012 - 10:29 AM

This is a fabulous post, I have been thinking about what to do about backing up all of my pictures, especially now with all of the baby pics that I would hate to loose. Must put this on my ‘to do’ list for the weekend – thanks!


Tracey Lee June 28, 2012 - 3:02 PM

OMG, I thought my photos were safe backed up onto discs. Am so pleased I read this, looks like I will busy this weekend getting my photos printed.

sarahshort June 28, 2012 - 3:24 PM

This is brilliant bes get printing. It’s about time. I have minimal printed photos of my 16 month old. but lthousands of digital photos. Thank you for a great post.

The Scrapbooking Housewife June 29, 2012 - 5:22 AM

I was quite shocked as well to learn that CDs/DVDs do not last much longer than 10-15 years, if that!  I have some that are getting onto 10 years, too!!  I have been wanting to print out the best photos of each year and actually put them into a photo album for the kids to look at!!  What a concept!  LOL!

Anthony McDonald July 6, 2012 - 1:42 PM

Although I’m not a housewife (wrong gender), I’d like to add a little to this. I take literally thousands of photos each year and although I back them up onto a portable hard drive and DVD/CD, I have found that the absolute best option these days is to select your favourite pictures and turn them into a photobook. Its very easy and there are many sites to use. Depending on the software you use, the finished product can look amazing. It’s so much better to be able to just go a grab a photo album and flick through it than to to start up your computer and watch a slide show. The books I have completed also have descriptions and comments and they look very professional. You can edit all your photos to change sizes, add effects etc and although the price is relatively high if you have many pages, it works out very similar to physically printing out each photo individually. Another bonus is you can have huge full page spreads or multiple small photos. I used photobook australia, but just google photobooks or photoalbums and you will have many to choose from. Oh, and turn around time from order to delivery is generally 7-10 days.

B.Annear July 16, 2012 - 11:47 AM

i started putting all my photos into photo books and ordering them, at the beginning of last year – but i have still got to do the last 13 years (at least) so i best get cracking on the earliest ones first!!! thankyou i wasnt aware oif that at all!

Cherryl Kirk September 8, 2012 - 2:51 PM

This was very informative about life span of dvd/cd,i have done one or two photo books.A great idea for storing the many memory cards….I purchased a medicinal tablet dispenser, you know those ones with the days marked in it?
They fit perfectly and keep them dust free + each one can be marked with labels (music, pictures etc.

Rebecca October 26, 2012 - 4:52 AM

Thank you so much for taking the time to research this! I’ve been wondering the exact same things and really need to attack this! Very glad to know the options! Again thank you so much!

Yonex Sterno August 12, 2013 - 11:01 PM

Photo books are great ways to organize and store photos. They are even easier to flip through as opposed to a regular photo album. In New Zealand, actually can help you in acquiring or making your own photo book

Anna January 2, 2014 - 7:40 AM

This is something I seriously have to do. Started last night but am going away for two weeks on saturday with more photos to come. Oh boy! Do I have a big job ahead of me. Thanks for the tips.

Mamabaz January 2, 2014 - 2:25 PM

Picasa. My Samsumg galaxy is set to automatically back up all pics taken on my phone to my g+ account and is linked to picasa on my computer. Photos taken with my camera get downloaded to picasa straight aftr they are taken and these get backed up to the g+ account too. My back up backup is an external hardrive.

JO January 2, 2014 - 4:27 PM

If you use an external drive, it is a good idea to keep one externally e.g. at work or with someone else.

sarah January 2, 2014 - 9:04 PM

Dropbox is cloud storage the same as icloud and you can pay for more storage. It isn’t just a sharing site.

jessie atkins May 2, 2016 - 10:41 AM

Just wanted to share my latest venture with you… my little miss is 6yrs old. I started a memory box for her when she was born. I have kept all her art, certificates, paintings etc.. from 3 yrs of creche, kinder, preps and now they are flooding in from grade 1 at school. I know have about 3 big plastic tubs. Not wanting to part with all these precious moments of drawing and writing developement, and her growing stages, is now taking up too much storage.. and got plenty of yrs to come. I purchased 2 external hard drives. Took photos of everything and put them all in folders of yrs and months etc. I add to them every 6 months.. one hard drive is a back of the other. And i finally parted with all the artwork.. giving me 3 buckets back. I have added photos to it as well.

Katrina - The Organised Housewife May 2, 2016 - 5:30 PM

This sounds brilliant Jessie!!


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