Keeping Photos Organised

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 This is a guest post from Louise from Click Love Grow

Organise your Photos a

What do you do with your images after you take them? Do you have difficulty finding them once they’re uploaded to your computer? Do you feel overwhelmed when it comes to printing?

I used to get so overwhelmed with all my digital images, but I’ve found a system now that really works!  Keep those memories close to your heart by filling albums and letting your children enjoy rainy days of flicking through the family memories. Decorate your home in fun and creative ways with images of everything and everyone you love, and share them with friends online.


  • Use an external card reader to avoid the risk of corrupting your camera and lessening the overall life of your camera battery.
  • Set up dedicated and clearly labeled folders in your pictures folder.
  • Always copy from the card reader directly into your image folders and don’t import directly into an editing program as it can be hard to find your images later.

Handy Tip: Once the images on your card are safely uploaded to your computer, format your card in your camera to ensure all captured data is removed. Formatting is more efficient than just deleting what’s on your card, and it reduces the potential for card corruption.


Ok – so this is where we really make sure your images are easily found!!

Save your images in folders titled after the year they were taken, then into sub folders for the month, then for specific events, eg. “My Birthday” or “Camping Trip”, etc.

2004 –> Jan 2014 –> School Holidays

Organise photos

Why does this work?  If you get into this habit I can guarantee you won’t lose photos.  All you have to do is search the year and month of when your photos were taken, and you’ll find the folders.


Every few months I put aside an hour or so to go through all my photos and pick out favourites for printing.  Start in the sub folder of the month since you last did a print, open each folder and pick out a handful of images from each event or occasion. Of course you probably took 100 photos, but picking out just a few to put in albums stops us from feeling overwhelmed.

Tp Print Folder

Handy Tip:  Don’t be picky – remember it doesn’t matter how great the photos are, ignore the critical eye and just get them printed and into albums!  The memories are the most important thing.

Get them up on your walls

Go big!  Buy frames on special, or get canvas or foam core prints which are cheap and light and easy to hang whether you’re in your own home or a rental.

Build a photo wall with smaller frames or foam core

Choose a theme, eg. all black and white, or select images with a predominance of colours that compliment one another.  Lay them on the floor first to see how they look together, or before committing to print, place the digital images into a word document or power point presentation and look at them together.

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Rebecca Lockwood March 27, 2014 - 8:15 AM

Hi, are you able to help with info on keeping photos in an organised matter on Apple Mac’s iPhoto program? On our old computer we used to have our photos saved by date in folders, but when we transferred them over to Mac it jumbled them up everywhere and now I can’t save/store/organise them in the same way.

Angela Woodall March 27, 2014 - 12:03 PM

I have been using iPhoto for a few years for our photo storage and love it. I probably (no, I know) I don’t use it to it’s full potential, but it is easy to navigate around. You should have several options – on your left menu bar you will have library options where you can browse through events which you can create yourself or iPhoto automatically creates on each import (creates one for each day/import). You can also look through all the photos here. Next you have Recents where you can search by dates and go back to last import, 12 months or your entire library. What I like is the next option – Albums. You can create as many albums as you like and call them whatever works for you. Simply click on File at the top and it gives you many options. Albums are in here. Then you just select and drag/copy into your folders and you can select as many photos as you want at once. It will copy them and keep the original in your library though, so be careful if you choose to delete from an album as it may delete the original as well. If your Mac has jumbled them up then just start with creating your own albums or events first and drag them into it. Do bits at a time. Good luck.

Kat - The Organised Housewife March 28, 2014 - 9:13 AM

I really need to use your tips here Angela and organise my photos a lot better in iPhoto too, thanks for sharing.

Rebecca Lockwood April 8, 2014 - 7:20 AM

Thanks Angela & Claire, yep, all my photos are jumbled, so I’ll try tagging faces and also sorting them into albums. I think I just need to get my head around how iPhoto stores it differently. Thanks again.

Claire B March 27, 2014 - 5:36 PM

I also tag everyone’s faces in there so then if I’m looking to do a photo book or something special for someone I can quickly and easily look under FACES and it shows all the photos of them. It was great when my Dad passed away and my mother-in-law as I was putting photobooks of each of them with my girls together and I was able to just go into those folders.

Bec March 27, 2014 - 9:58 AM

Is there any way of sharing where those beautiful photo albums came from (top of the page; green purple and black and white)?

Louise Glendon March 27, 2014 - 1:40 PM

Hi Bec, they’re gorgeous aren’t they! I bought them from Michael’s when we were living in the US. Its similar to Spotlight in Aus.

Bec March 27, 2014 - 8:16 PM

Bummer! But thank you for replying!

Tracey Myszka March 28, 2014 - 10:31 AM

Hi, do you have any idea’s on what would be a good second hand camera to start with. I would love to take the Love Glows photography course or one similar.

Annika March 30, 2016 - 11:16 PM

I think you mean Love Grows not Love Glows photography.

Julie C July 29, 2014 - 7:01 PM

Is there a way to back up photos and how to do it???
I’d hate for my stuff to get stolen ( computer) or fritz out and lose all my pics.

Katrina July 31, 2014 - 4:47 PM

Julie you could save all your photo’s to an external hardrive or a cloud system like dropbox

Kath March 30, 2016 - 7:04 AM

Hi Kat, I really look frwd to opening your updates each morning. I wondered if there was a printable to purchase that showed an allocation of tasks to do for each calendar month? The photo article prompted me to ask as this is the type of task that can get overlooked on a weekly basis. Many thanks again for such a resourceful website.

Annika March 30, 2016 - 11:19 PM

Get yourself an external hard drive. You can get ones cheaply that will store years and years of photos.
Works exactly same as a USB.

Natasha March 30, 2016 - 5:49 PM

Hi, Love this idea, but when I tried to print out photos my house started to come down with albums. I have issues taking pics and love to take loads as I have a bad memory!
I have also had to cut back on the number of photo frames as this too started to take over. I have got two digital photo frames now and they display random photos from the SD card. The kids think this is great as do I as random memories appear on the screen.


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